Meeting Rooms
Who can hire meeting rooms?
Anyone can hire a meeting room at Ross House. There is a sliding scale of pricing depending on whether you are a member of friend of Ross House, a small community group or small business, a non-profit group or a government, tertiary or large institution.
What Ross House Offers
Ross House has meeting rooms and other resources at reasonable rates. Our meeting rooms seat from 8 to 80 people with access to kitchen facilities, television and videos, white boards, fax machines, photocopier and overhead projectors. See the resources page for a full list.
Meeting Rooms Available
(click here to view photos)
| Room | Seating | Price |
| Ground Floor Room 1 DVD available |
roundtable 20-25 theatre style 40 |
A |
| Mezzanine Room 1 (Sue Healy Room) | roundtable 20-25 | A+ |
| First Floor Room 1 | roundtable 20 | B |
| First Floor Room 2 | roundtable 8 | C |
| First Floor Room 3 | roundtable 20 | B |
| Second Floor | roundtable 10 | C |
| Third Floor Room 1 (Jenny Florence Room) | roundtable 20-25 theatre style 30 |
A |
| Third Floor Room 2 | roundtable 10 | C |
| Fourth Floor Room 1 (Hayden Raysmith) DVD available |
roundtable 25-30 theatre style 80 |
A+ |
| Fourth Floor Room 2 | roundtable 10 | C |
Pricing
Not For Profit Groups
| Tenants | Members | Small Groups | Large Groups | |
| A+ | $9.65 | $19.30 | $23.15 | $27.75 |
| A | $6.60 | $13.20 | $15.80 | $18.90 |
| B | $5.10 | $10.25 | $12.30 | $14.75 |
| C | $3.85 | $7.70 | $9.25 | $11.00 |
For Profit Groups
| Tenants | Members | Small Groups | Large Groups | |
| A+ | $9.65 | $19.30 | $25.00 | $32.60 |
| A | $6.60 | $13.20 | $17.15 | $22.30 |
| B | $5.10 | $10.25 | $13.35 | $18.20 |
| C | $3.85 | $7.70 | $10.00 | $13.00 |
(prices are $/per hour)
(prices include GST, updated Oct 2009)
("small group" is a group with less than 10 full time paid staff)
Cancellation Policy
At least 48 hours notice is required for cancellation of room bookings, otherwise 50% of hire price will be charged. If no notification is given before the date of the meeting, full price will be charged regardless of if the room was used or not.
A $5.00 fee per 4 meetings will be charged for cancellations of more than 4 meetings in a block booking. A block booking is a regular weekly/fortnightly/monthly meeting room booking of the same time and day of the week.
Cancellations must be made in writing (email preferred).
Security Swipe Fob Return
After-hours meeting room users require a security swipe fob to enter the building. Fobs need to be collected before 5pm the day of your meeting or on Friday if your meeting is on the weekend.
There is a drop box on the ground floor in the stairwell where fobs may be deposited immediately after your meeting. Alternatively, fobs can be returned by close of business the following day to Ross House reception. A charge of $5 will be incurred for every day a fob is not returned.
No Smoking
Ross House is a non smoking building. This applies at all times and is a safety requirement.
Hours Available
Ross House is open during business hours, 9am - 5pm on weekdays. For after hours access, organisations need to make arrangements to pick up a key and a security code during business hours. For after hours entry, intercoms are located to the front and rear of the upper floors, and to the back of the ground floor.
Disability Access
All floors of Ross House are accessible by stairs or lift and have a disability toilet. Please discuss your requirements with staff who will gladly advise you.
Parking for Cars and Bikes
Ross House has a casual car park available in the basement for people with a disability. It must be booked in advance and is available during business hours. There are also two (2-hour) disability car parks outside Ross House. Bicycles may be parked in the basement bike racks.
Responsibilities for Room Users
- You are responsible for anyone you let into the building - please do not let anyone into the building who does not belong to your group.
- Do not lend keys to anyone and notify Ross House Association staff immediately if your key is lost.
- Furniture must be placed in round table seating when you have finished your meeting (chairs around tables in the centre of the room). Charges may apply if the room is not left orderly (one extra hours room rental)
- If you are the last to leave please lock the floor access door and secure the alarm system. Also turn off any electrical appliances e.g. urns and switch off lights.
- Emergency contact numbers are placed at the front and the rear of each floor. The gold phone located on ground floor can be used to call 000 at no charge
- Please leave the kitchen tidy with any dishes used washed, dried, and put away.